84 Free AI Tools to Manage Tasks & Projects

The best free AI tools to manage tasks & projects, ranked by our checks. Last checked 18 Oct 2026.

Ranked AI tools you can use to manage tasks & projects. Each listing shows verified free-tier details from the vendor pricing page; picks require at least one month of free access (free plan, monthly credits, or a trial of 30+ days).

84 free tools

Each with its last-checked date

ClickUp
Project management with ClickUp Brain AI across tasks and docs.
Free forever, Free Forever $0
AI Productivity
AI Productivity
Free accountTry
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Reclaim.ai
AI calendar scheduling habits, tasks, and meeting focus time.
Free forever, Lite: free forever
AI Productivity
AI Productivity
Free accountTry
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Tana
AI-native workspace for notes and meetings.
Free forever, Free plan with limited AI credits
AI Productivity
AI Productivity
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monday.com
Work management platform with AI.
Free forever, Up to 2 seats
AI Productivity
AI Productivity
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Miro
AI-powered visual workspace for teams.
Free forever, 3 editable boards
AI Productivity
AI Productivity
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Cal.com
Open-source scheduling infrastructure.
Free forever, Free plan for individuals
AI Productivity
AI Productivity
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Saner.AI
AI assistant for notes, tasks and email for people with ADHD.
Free forever
AI Productivity
AI Productivity
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Lucidchart
Diagramming with AI generation.
Free forever, Limited documents
AI Productivity
AI Productivity
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Hatchet
Background task orchestration for AI workflows.
Free forever
Dev Infrastructure & AI APIs
Dev Infrastructure & AI APIs
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Zoho Mail
Business email with Zia AI.
Free forever
AI Productivity
AI Productivity
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Wrike
Work management with AI.
Free forever
AI Productivity
AI Productivity
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tl;dv
AI meeting recorder and notetaker.
Free forever, Unlimited recordings with limited AI notes
AI Productivity
AI Productivity
Free accountTry
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Supernormal
AI meeting notes and agents.
Free forever, Limited meetings
AI Productivity
AI Productivity
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Capacities
Object-based notes app with AI assistant.
Free forever, Free Basic plan
AI Productivity
AI Productivity
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Any.do
To-do list, calendar and AI planner.
Free forever
AI Productivity
AI Productivity
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Recall
Summarize and save online content into a knowledge base.
Free forever, Limited summaries
AI Productivity
AI Productivity
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Calendly
Scheduling automation with AI features.
Free forever, One event type
AI Productivity
AI Productivity
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Social Champ
Social media scheduler with AI.
Free forever
AI Social Media
AI Social Media
Free accountTry
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AudioPen
Turn voice rambles into clear text.
Free forever, Free plan with limited sessions
AI Productivity
AI Productivity
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Willow Voice
AI dictation for Mac.
Free forever, Free Basic plan
AI Productivity
AI Productivity
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Canary Mail
AI email client.
Free forever
AI Productivity
AI Productivity
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Proton Mail
Encrypted email with Proton Scribe AI writing.
Free forever
AI Productivity
AI Productivity
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Xmind
Mind mapping with AI.
Free forever
AI Productivity
AI Productivity
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MindMeister
Online mind mapping with AI.
Free forever, Free Basic plan
AI Productivity
AI Productivity
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Mural
Visual collaboration whiteboard with AI.
Free forever
AI Productivity
AI Productivity
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Nuclino
Team wiki with AI.
Free forever
AI Productivity
AI Productivity
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Zoho Projects
Project management with Zia AI.
Free forever
AI Productivity
AI Productivity
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Typefully
AI drafting and scheduling for X threads and LinkedIn posts.
Free forever, 1 social set, 1 user, 10 posts/month
AI Social Media
AI Social Media
Free accountTry
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Notion
Docs, wikis, and tasks with embedded Notion AI writing and search.
Free forever, Free $0 per member; includes a Notion AI trial
AI Productivity
AI Productivity
Free accountTry
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Todoist
Task manager with AI task breakdown and scheduling assist.
Free forever, Beginner (free): 5 personal projects
AI Productivity
AI Productivity
Free accountTry
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Linear
Issue tracking for product teams with AI triage and summaries.
Free forever, Unlimited members, 2 teams, 250 issues
AI Productivity
AI Productivity
Free accountTry
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Mem
AI notes that organize themselves with smart search and chat.
Free forever, Mem Free: 25 messages to Mem Agent
AI Productivity
AI Productivity
Free accountTry
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Asana
Work management with AI status, summaries, and smart fields.
Free forever, Personal $0 free forever: up to 2 users
AI Productivity
AI Productivity
Free accountTry
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Taskade
AI agents, workflows and projects in one workspace.
Free forever, Limited AI agents and credits
AI Agents & Automation
AI Agents & Automation
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Superhuman Docs (formerly Coda)
All-in-one doc with AI, tables and automations. Coda is now Superhuman Docs.
Free forever, Free plan for docs with limits
AI Productivity
AI Productivity
Free accountTry
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Fireflies.ai
AI meeting notetaker for Zoom, Meet and Teams.
Free forever, Limited transcription credits
AI Productivity
AI Productivity
Free accountTry
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Jamie
Bot-free AI meeting notes.
Free forever, Limited meetings per month
AI Productivity
AI Productivity
Free accountTry
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Obsidian
Private, local-first notes app with AI plugins.
Free forever, Free without limits for personal and commercial use; no sign-up
AI Productivity
AI Productivity
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TickTick
To-do list and planner app.
Free forever
AI Productivity
AI Productivity
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Spark Mail
Email client with AI writing and summaries.
Free forever, Free plan for individuals
AI Productivity
AI Productivity
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Eraser
AI diagrams and docs for engineering teams.
Free forever, Limited AI diagrams
AI Productivity
AI Productivity
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Metricool
Social media scheduling and analytics with AI.
Free forever, One brand
AI Social Media
AI Social Media
Free accountTry
Compare
Pallyy
Social media scheduler for agencies.
Free forever, Pallyy Free: $0 forever; 1 social set (up to 11 accounts), 1 user, 15 scheduled posts/month, image posts, 200 MB uploads, 30-day analytics
AI Social Media
AI Social Media
Free accountTry
Compare
Spike
Conversational email with AI.
Free forever
AI Productivity
AI Productivity
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GitMind
AI mind map and flowchart tool.
Free forever
AI Productivity
AI Productivity
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Anytype
Local-first private workspace.
Free forever, 100 MB remote storage, unlimited private channels
AI Productivity
AI Productivity
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Confluence
Team workspace with Atlassian Intelligence.
Free forever, Free for up to 10 users
AI Productivity
AI Productivity
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Huly
Open-source all-in-one project platform.
Free forever
AI Productivity
AI Productivity
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Superhuman
Fast email client with AI triage, summaries, and write assist.
Free forever, Superhuman Free $0: AI assistance across apps
AI Productivity
AI Productivity
Free accountTry
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Fathom
Free AI meeting assistant that records and summarizes calls. Now part of Superhuman.
Free forever, Unlimited recordings
AI Productivity
AI Productivity
Free accountTry
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Granola
AI notepad for meetings without a bot.
Free forever, Limited meetings
AI Productivity
AI Productivity
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Trevor AI
AI task planner and time blocking.
Free forever
AI Productivity
AI Productivity
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Trello
Kanban boards with Atlassian Intelligence.
Free forever, Up to 10 collaborators per workspace
AI Productivity
AI Productivity
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Whimsical
Flowcharts, wireframes and docs with AI.
Free forever, Limited boards and AI actions
AI Productivity
AI Productivity
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Superlist
Tasks, notes and AI planning for teams.
Free forever
AI Productivity
AI Productivity
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Text Blaze
Text expander with AI templates.
Free forever, Limited snippets
AI Productivity
AI Productivity
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Wispr Flow
AI voice dictation that works in any app.
Free forever, Weekly word limit
AI Productivity
AI Productivity
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Superwhisper
AI voice-to-text for Mac and iOS.
Free forever, Free plan with small local models
AI Productivity
AI Productivity
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Excalidraw
Virtual whiteboard for sketching hand-drawn diagrams.
Free forever, Open-source whiteboard with text-to-diagram
AI Productivity
AI Productivity
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Mermaid Chart
Diagrams from text with an AI assistant.
Free forever
AI Productivity
AI Productivity
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Postiz
Open-source social media scheduler with AI.
Free forever, Open-source self-hosted
AI Social Media
AI Social Media
Self-hostTry
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Arcade
Interactive product demo builder with AI.
Free forever
AI Productivity
AI Productivity
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Huginn
Open-source system for building agents that perform automated tasks.
Free forever, Open source (MIT), self-hosted
AI Agents & Automation
AI Agents & Automation
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Scribe
AI that turns processes into step-by-step guides.
Free forever, Browser extension how-to guides
AI Productivity
AI Productivity
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Compare
Voicenotes
AI voice notes that transcribe and summarize.
Free forever
AI Productivity
AI Productivity
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Voice In
Voice typing Chrome extension.
Free forever
AI Productivity
AI Productivity
Try
Compare
Planner 5D
Home design with AI floor plans.
Free forever
AI Design
AI Design
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Milanote
Visual boards for creative projects.
Free forever, Free plan with no time limit
AI Productivity
AI Productivity
Try
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Affine
Open-source Notion and Miro alternative with AI.
Free forever
AI Productivity
AI Productivity
Try
Compare
AppFlowy
Open-source AI workspace, a Notion alternative.
Free forever
AI Productivity
AI Productivity
Try
Compare
Reflect
Networked notes with AI.
Free forever, Free on Mac; mobile is paid
AI Productivity
AI Productivity
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Zcal
Free scheduling tool.
Free forever
AI Productivity
AI Productivity
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Doodle
Group scheduling with free plan.
Free forever, Free plan for meeting scheduling
AI Productivity
AI Productivity
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Circleback
AI meeting notes and workflows.
Free forever, Free $0/user/month: AI meeting notes and action items
AI Productivity
AI Productivity
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HARPA AI
AI browser agent and automation extension.
Free forever
AI Productivity
AI Productivity
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Plane
Open-source project management with AI.
Free forever
AI Productivity
AI Productivity
Try
Compare
Goblin Tools
Free AI tools that break tasks into steps for neurodivergent people.
Free forever, Sponsor-supported
AI Productivity
AI Productivity
Try
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Mailbutler
Email assistant with AI for Gmail, Outlook and Apple Mail.
Free forever, Forever Starter plan ($0) with Mailbutler watermark on sent emails; 14-day trial of all features first
AI Productivity
AI Productivity
Try
Compare
Basecamp
Project management with free plan.
Free forever
AI Productivity
AI Productivity
Try
Compare
Logseq
Free open-source knowledge base.
Free forever
AI Productivity
AI Productivity
Try
Compare
Missive
Team inbox and chat with AI.
Free trial · 30 days, 30-day free trial
AI Productivity
AI Productivity
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Compare
Readwise Reader
Read-it-later app with AI Ghostreader.
Free trial · 30 days, 30-day free trial
AI Productivity
AI Productivity
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Compare
Fellow
AI meeting assistant with agendas and notes.
Free plan, Limited AI recordings
AI Productivity
AI Productivity
Free accountTry
Compare
Bluedot
Bot-free AI meeting recorder.
Free plan, Limited recordings
AI Productivity
AI Productivity
Free accountTry
Compare

ClickUp

Reclaim.ai

Tana

monday.com

Miro

Cal.com

Saner.AI

Lucidchart

Hatchet

Zoho Mail

Wrike

tl;dv

Supernormal

Capacities

Any.do

Recall

Calendly

Social Champ

AudioPen

Willow Voice

Canary Mail

Proton Mail

Xmind

MindMeister

Mural

Nuclino

Zoho Projects

Typefully

Notion

Todoist

Linear

Mem

Asana

Taskade

Superhuman Docs (formerly Coda)

Fireflies.ai

Jamie

Obsidian

TickTick

Spark Mail

Eraser

Metricool

Pallyy

Spike

GitMind

Anytype

Confluence

Huly

Superhuman

Fathom

Granola

Trevor AI

Trello

Whimsical

Superlist

Text Blaze

Wispr Flow

Superwhisper

Excalidraw

Mermaid Chart

Postiz

Arcade

Huginn

Scribe

Voicenotes

Voice In

Planner 5D

Milanote

Affine

AppFlowy

Reflect

Zcal

Doodle

Circleback

HARPA AI

Plane

Goblin Tools

Mailbutler

Basecamp

Logseq